The Polish Leather Uniform Group Association operates based on the Regulations of the Association, adopted at the founding meeting of the Association in November 2022 in Krakow, amended during the General Meeting in Warsaw, August 24, 2023.

Chapter I. General provisions

§ 1. The Polish Leather Uniform Group Association, hereinafter referred to as the Association, is an ordinary association operating under the Act of April 7, 1989, Law on Associations and these Regulations.

  1. The association operates in the Republic of Poland and its headquarters is in Warsaw.
  2. The association is established for an indefinite period.
  3. The Association’s activities are based on the social work of its Members.

§ 2. The name of the Association is subject to legal protection.

§ 3. The Association may cooperate and support other organizations with a similar profile operating throughout the country.

Chapter II. Goals and means of action

§ 4. The goals of the Association are:

  1. education in the field of equality, tolerance and human rights, in particular for sexual minorities,
  2. health promotion,
  3. promotion of culture and art, with particular emphasis on culture and art created by representatives of the LGBT+ community and for the LGBT+ community,
  4. integration of the LGBT+ community, in particular representatives of the fetish communities: leather and rubber.

§ 5. The association pursues its goal through free…

  1. organization of local and national meetings and events,
  2. organization of exhibitions,
  3. organization of competitions,
  4. information and educational activities aimed at adults,
  5. cooperation with other entities implementing projects consistent with the objectives of the Association,
  6. publication of educational and information materials.

Chapter III. Members – rights and obligations

§ 6. A member of the Association may be an adult natural person with full legal capacity and not deprived of public rights, who is a Polish citizen or a foreigner.

§ 7. A member of the Association cannot be a person belonging to any organization considered anti-democratic, fascistic or promoting discrimination, prejudice or hatred towards any social or ethnic group.

§ 8. Admission to the membership of the Association is made by the Management Board of the Association by way of a resolution, within 14 (fourteen) days from the date of posting the membership fee, preceded by receipt of the Membership Declaration.

  1. The declaration must be correctly completed and include a recommendation from two current Members of the Association.
  2. A candidate for a Member of the Association must absolutely meet the requirements specified in Chapter III. § 6 and § 7 of the Regulations.

§ 9. A member of the Association has the right to:

  1. active and passive electoral rights to the Association’s authorities,
  2. use the achievements and all forms of activities of the Association,
  3. participation in events organized by the Association,
  4. submitting applications and demands related to the Association’s activities,
  5. access to information about the Association’s activities and the work of the Management Board.

§ 10. A member of the Association is obliged to:

  1. taking part in the life of the Association,
  2. actively supporting the Association in achieving its goals,
  3. compliance with the Regulations and resolutions of the Association’s authorities,
  4. timely payment of membership fees.

§ 11. Membership in the Association ceases as a result:

  1. voluntary, written resignation from membership in the Association,
  2. death of a Member of the Association,
  3. loss of full legal capacity by a Member of the Association or deprivation of public rights by a final court judgment,
  4. removal of a Member from the list of members of the Association by the Management Board of the Association.

§ 12. A Member may be removed from the list of Association Members in the event of:

  1. actions of a Member of the Association to the detriment of the Association,
  2. gross violation of the provisions of the Regulations and resolutions of the Association’s authorities,
  3. unjustified arrears in the payment of membership fees for a period exceeding 2 (two) months,
  4. promoting or clearly referring to totalitarian regimes in their clothing,
  5. committing or supporting racist, xenophobic or discriminatory acts against any group or person on any basis,
  6. spreading or supporting racist, xenophobic or discriminatory slogans against any group or person on any basis,
  7. joining an organization that promotes the actions or slogans listed in Chapter III. § 12. paragraphs 5 and 6.

§ 13. The termination of membership or removal of a Member of the Association from the list of members of the Association shall be made by way of a resolution of the Management Board.

  1. The decision to remove a Member from the list of Association members from the Association is made by the Management Board by an absolute majority of votes in the presence of at least half of its Members..
  2. The interested party may appeal against resolutions of the Management Board on refusal to admit to the Association, removal from the list of members of the Association or termination of membership in the Association to the General Meeting of Members within 14 (fourteen) days from the date of delivery of the resolution in writing.
  3. The resolution of the General Meeting of Members is final.

Chapter IV. Authorities of the Association

§ 14. The authorities of the Association are::

  1. General Meeting of Members,
  2. Association Management Board,
  3. Audit Committee.

§ 15. The term of office of the Management Board and Audit Commitee is 3 (three) years, and the Members are elected at the Meeting of the Association’s Members.

§ 16. Members of the Management Board and Members of the Audit Committee may not be related, affinal or in a relationship (including partnership or informal).

§ 17. If the composition of the Association’s Management Board decreases during the term of office, this body has the right to co-opt from among the Association’s Members, provided that the number of co-opted Members does not exceed 1/2 (half) of the number of elected Members. The President of the Management Board cannot be appointed by co-option. In the event of a decrease in the composition of the Audit Committee during its term of office, this body has the right to co-opt members from among the Association’s Members, but the number of co-opted Members may not exceed 1/2 (half) of the number of elected Members.

§ 18. In a situation where Chapter IV cannot be applied. § 17 or supplementing the composition through co-option turned out to be ineffective, the General Meeting of Members and supplementary elections must be held within 30 (thirty) days from the date of reducing the composition of the Association’s Management Board.

§ 19. The mandate of a Member appointed to the Management Board during the term of office expires upon the expiry of the terms of office of the remaining Members of this body.

Chapter V. General Meeting of Members

§ 20. The General Meeting of Members is the highest authority of the Association.

  1. All members of the Association may participate in the General Members’ Meeting.
  2. Invited guests may participate in the meetings with an advisory vote.
  3. Upon a request supported by at least two Members, guests may be asked to leave the room where the General Members’ Meeting is held for the duration of the vote.
  4. The General Meeting of Members is convened by the Management Board, notifying all Members of the place, date and proposed agenda at least 30 days before the planned date of the Meeting of Members..

§ 21. The General Meeting of Members may be ordinary or extraordinary.

§ 22. The reporting ordinary General Meeting of Members is convened once a year.

§ 23. The Reporting and Electoral Ordinary General Meeting of Members is convened in connection with the election of authorities once every 3 (three) years.

§ 24. An Extraordinary General Meeting of Members may be convened outside the dates specified in the Regulations if the reason for convening the meeting requires it.

§ 25. The Extraordinary Meeting of Members is convened by the Association’s Management Board:

  1. on your own initiative,
  2. upon written request of at least 30% (thirty percent) of the Association’s Members; such a request must include justification and be delivered to the Association’s official e-mail address or to the Association’s correspondence address (registered letter).

§ 26. If the Management Board fails to convene the Meeting within the time and on the terms specified in Chapter V. § 20 to § 25 of the Regulations, the right to convene the Meeting is vested in a group of 30% (thirty percent) of the Association’s Members, without the need to apply to the Association’s Management Board.

§ 27. Resolutions of the Members’ Meeting are adopted in an open vote, by a simple majority of votes, in the presence of at least half of the total number of Association Members, and on the second date in the presence of at least one fourth of the total number of Association Members. Unless otherwise indicated in the notification, a second appointment may be set on the same day, 20 minutes after the first appointment. If there is not a sufficient number of Members during the first and second meeting dates, a third date should be established, which may be held immediately, on which the minimum number of Members of the Association is not required for the resolutions to be valid. Member meetings may be held in real time via videoconferencing.

§ 28. The competences of the General Meeting of Members include:

  1. determining the main directions of the Association’s activities,
  2. adopting changes to the Regulations,
  3. deciding on the amount of the membership fee,
  4. election of the Management Board and President of the Association,
  5. dismissal of Members of the Management Board,
  6. considering and approving reports of other authorities of the Association,
  7. considering appeals against resolutions of the Management Board on membership matters,
  8. adopting resolutions on the dissolution of the Association and the allocation of its assets,
  9. adopting resolutions on other matters brought after the meeting,
  10. adopting resolutions on matters not reserved for other bodies.

Chapter VI. Association Management Board

§ 29. The Management Board of the Association manages all activities of the Association, in accordance with the resolutions of the Meeting of Members, acts on its behalf and is accountable to the Meeting of Members.

  1. The Management Board consists of 3 (three) to 5 (five) members, including the President and the Treasurer. The functions of the President and Treasurer may be combined, but this does not affect the requirement to elect at least 3 members of the Management Board. If the composition allows for filling additional functions, the Vice-President and Secretary may be elected.
  2. The members of the Association’s Management Board are elected by voting of authorized members of the Association during the Reporting and Electoral General Meeting of Members.
  3. The General Meeting of Members decides on the size of the Management Board.
  4. After the General Meeting of Members approves the composition of the Management Board, the Management Board elects positions on the Management Board (Treasurer, possibly Vice-President and Secretary).
  5. Meetings of the Management Board are held as needed, but at least once every 2 (two) months.
  6. Meetings can be held in person or using remote communication tools.
  7. Resolutions of the Management Board are adopted by a simple majority of votes in an open vote, with the presence of at least half of its Members. In the event of a balance of votes, the vote of the President of the Management Board is decisive.

§ 30. The scope of powers of the Management Board includes:

  1. managing the current activities of the Association,
  2. representing the Association,
  3. management of the Association’s assets,
  4. implementation of the Association’s action program adopted by the Meeting of Members and other resolutions of the Meeting of Members,
  5. representing and conducting all affairs of the Association, including adopting resolutions and decisions necessary for the proper operation of the Association.

§ 31. The association is represented by::

  1. in matters that do not result in financial obligations – by the President of the Management Board or two other Members of the Management Board, acting jointly,
  2. in matters resulting in financial liabilities in the amount of up to PLN 5,000 (five thousand) – by two Members of the Management Board, including the President, acting jointly,
  3. in matters resulting in financial liabilities in the amount exceeding PLN 5,000 (five thousand) – by three Members of the Management Board, including the President, acting jointly.

§ 32. Undertaking activities by the Association’s Management Board that go beyond the scope of ordinary management requires the prior consent of all members of the ordinary association and their granting of power of attorney to perform these activities..

§ 33. Activities beyond the scope of ordinary management include in particular:

  1. purchase and sale of real estate or perpetual usufruct rights,
  2. establishing a limited property right,
  3. concluding a credit or loan agreement,
  4. assumption of debt, acknowledgment of debt, release from debt, accession to debt, conclusion of a surety agreement or conclusion of another similar agreement,
  5. incurring other liabilities in the amount exceeding PLN 7,500 (seven and a half thousand).

Chapter VII. Audit Committee

§ 33. The internal control body of the Association is the Audit Committee, consisting of 2 to 3 (from two to three) persons, who elect from among themselves the chairman and secretary. The Audit Committee is independent of the Board. Its members:

  1. they cannot be members of the Association’s Management Board,
  2. they cannot be convicted of an intentional crime by a final judgment.

§ 33. The Audit Committee shall conduct an audit of the entirety of the Association’s activities at least once a year.

§ 36. The Audit Committee shall have the right to submit motions resulting from the audit to the Management Board and to request explanations.

§ 37. The Audit Committee’s duties also include:

  1. submitting reports to the General Meeting and submitting a motion to grant a discharge to the outgoing Management Board;
  2. conducting periodic audits of the payment of membership fees;
  3. monitoring the financial management and accounting of the Association;
  4. monitoring the compliance of the Management Board’s activities with the statute, generally applicable provisions and resolutions of the General Meeting;
  5. submitting to the General Meeting an assessment of the purposefulness and reliability of the Association’s financial and economic activities;
  6. submitting a motion to convene a General Meeting and a meeting of the Management Board or convening it in accordance with the statute;
  7. requesting written or oral explanations from the Management Board and ordinary members of the Association in matters related to the functioning of the Association;
  8. receiving and examining inquiries from members of the Association regarding its functioning, within the scope of the competence of the Audit Committee,
  9. submitting motions to the General Meeting to dismiss members of the Management Board or the Management Board in the event of significant irregularities in the activities of the Management Board.

§ 38. The Chairman of the Audit Committee or another member of the Audit Committee elected by the Chairman has the right to participate in the meetings of the board with an advisory vote.

§ 39. The Audit Committee shall hold meetings as needed, but no less than twice a year.

Chapter VIII. Property and funds

§ 40. Funds for the Association’s activities come from:

  1. membership fees,
  2. subsidies,
  3. donations,
  4. public collections,
  5. inheritances, bequests,
  6. income from the Association’s assets.

§ 41. The amount of the membership fee is determined by the Meeting of Members at the request of the Management Board, taking into account the costs incurred by the Association.

Chapter IX. Dissolution of the Association

§ 42. The resolution on the dissolution of the Association is adopted by the Meeting of Members by a qualified majority (2/3) of two-thirds of votes, with the presence of at least half of those entitled to it. If at least half of the authorized persons are absent, a second date is set for the Members’ Meeting, at which a resolution is adopted regardless of the number of authorized persons present.

§ 43. When adopting a resolution to dissolve the Association, the Meeting of Members appoints a liquidator and determines the allocation of the remaining assets of the Association.

Chapter X. Changes to the Regulations

§ 44. A resolution on amending the Regulations of the Association is adopted by the Meeting of Members by a qualified majority (2/3) of two-thirds of votes, with the presence of at least half of those entitled to it. If at least half of the authorized persons are absent, a second date is set for the Members’ Meeting, at which a resolution is adopted regardless of the number of authorized persons present.

Chapter XI. Final provisions

§ 45. In matters not regulated in these Regulations, the provisions of the Law on Associations shall apply.